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Commercial Applicator Recordkeeping Requirements

Virginia regulations require commercial applicators to keep records of pesticide applications.

Records for all pesticides applied - both general and restricted-use products - must be kept by commercial applicators who apply pesticides for hire and either have a Pesticide Business License or work for someone who does. Applicators who are not for-hire or government employees are encouraged - but not (yet) required - to do the same (01/08). These records must be maintained for a period of two years following the pesticide use. Commercial applicator records must contain the following information:

  1. Name, address, and telephone number of the property owner, and address/location of the application site, if different;
  2. Name and certification number of the person making or supervising the application;
  3. Date of application (day, month, and year);
  4. Type of plants, crop, animals, or sites treated;
  5. Principal pests to be controlled;
  6. Acreage, area, or number of plants or animals treated;
  7. Identification of pesticide used:
    -Brand name or common name of pesticide, and
    -EPA product registration number;
  8. Amount of pesticide concentrate and amount of diluent (water, etc.) applied by weight or volume, to the area/sites defined in #6; and
  9. Type of application equipment used.

NOTE: Commercial applicators who apply pesticides to agricultural commodities on farms, forests, nurseries, and greenhouses should be sure their record data elements conform to those required by both the Worker Protection Standard (WPS) and the Food, Agriculture, Conservation, and Trade (FACT) Act, also known as the 1990 Farm Bill.

If a grower hires a commercial applicator to apply a RUP, the commercial applicator is responsible for making and maintaining the application records required by the FACT Act.

If a grower with farm-worker or pesticide-handler employees hires a commercial applicator to apply any pesticide, the commercial applicator must provide the grower with information about the application in advance. This is necessary so that the grower can comply with WPS notification, restricted-entry, and recordkeeping requirements.

For more information about private applicator recordkeeping, including required data elements and forms, contact your local Virginia Cooperative Extension agent or visit these websites:

USDA-AMS (Federal Recordkeeping Requirements): http://www.ams.usda.gov/science/prb/sdpr.htm

WPS: http://www.epa.gov/pesticides/health/worker.htm

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